Date Adopted: February 14, 2006
Last Review Date: September 11, 2020
I. Policy
Policies and procedures for the Office of Laboratory Animal Welfare (OLAW), U.S. Department of Agriculture (USDA), and AAALAC International require that regular submissions be made to these agencies to keep them informed on the status of animal care and use activities at the 猎奇重口 (UM). The UM Institutional Animal Care and Use Committee (IACUC) is also required to make regular submissions to the Institutional Official (IO).
II. Procedures
A. Internal Reporting Policies
1. Semiannual Program Reviews and Facility Inspections
a. A draft of the report to the IO will be written by the IACUC Coordinator and
approved by the IACUC within one month of the inspection
1) The template for the Report to the IO is from the
b. The report must contain a description of the nature and extent of the
institution's compliance with the Public Health Service (PHS) Policy and Guide
for the Care and Use of Laboratory Animals; any departures must be
identified and modifications proposed, with a plan and timetable for
correction. Minority views of IACUC members must be included.
c. Final reports must be submitted by the IACUC to the IO semiannually and
kept for at least three years.
d. Once submitted, an electronic version of the final reports will be posted on
the IACUC password-protected web site and the records (paper and e-
version) will be kept for at least three years.
B. External Reporting Policies
1. Office of Laboratory Animal Welfare (OLAW)
a. Assurance of Compliance with PHS Policy
1) Assurances are approved for a period of up to five years, after which
time the institution must submit a new request for a Letter of
Assurance.
2) The IACUC Coordinator will provide a written agreement to the IO
that fully describes the institution's program and commits the
organization to comply with the PHS Policy, and in which the institution
outlines in detail its policies and procedures. See the
3) The IO submits the document to OLAW
4) An Assurance number is assigned by OLAW to the University of
猎奇重口
b. Complaints, violations, and suspension of activities
1) The designee of the IACUC Chair (currently the IACUC Coordinator)
must report promptly (telephone call or written report) to the Director
of Compliance and Oversight at OLAW, through the IO, stating the
circumstances and corrective actions taken and any minority views
filed in the following instances:
a) Suspension of any activity by the IACUC
b) Serious or continuing noncompliance with the PHS Policy
c) Significant deviation from the provisions of the Guide for the
Care and Use of Laboratory Animals
2) The contents of the PHS Suspension/Noncompliance Report will
include:
a) A full explanation of circumstances
b) Description of corrective action taken
c) Minority views filed by IACUC
c. Annual Report
1) The IACUC Coordinator drafts an annual report that is submitted to
OLAW, through the IO, at least once every 12 months
2) The Annual Report to OLAW is currently due on December 1 and includes
activities conducted from October 1 to September 30.
d. All reports are available on the password-protected IACUC web site and are
available for a minimum of 3 years. Hard copies are kept in the office of the
IACUC Coordinator for a minimum of 3 years.
2. USDA
a. USDA Research Facility Registration
1) Registration will be updated every 3 years
2) Forms will be filled out by the DLAR and signed by the IO. Refer to
.
3. USDA form #7011 will be submitted by the IO to APHIS via the Western
Regional Director of Animal Care (AC)
b. Complaints, violations, and suspension of activities
If the IACUC suspends any activities involving USDA-regulated animals, the IO will file a prompt report with the Western Regional Director of Animal Care and any federal agency funding the activity. Prompt reporting may be done by telephone, noting the date of suspension.
c. Annual Report
1) On or before December 1, each facility registered with USDA must
submit an annual report to the USDA/APHIS, Western Regional Director
for Animal Care describing activity during the previous Federal fiscal
year (October 1 - September 30).
2) The Annual Report is prepared by the IACUC Coordinator and signed
by the IO.
d. All reports are available on the password-protected IACUC web site for a
minimum of three years. Hard copies are available in the office of the IACUC
Coordinator for a minimum of 3 years.
3. AAALAC
a. Program Description
1) Triennial submission as directed by AAALAC prior to the site visit
2) Written by the IACUC Coordinator and reviewed by the IACUC and
IO.
3) The Institutional AAALAC Correspondent will send the Program
Description to the Senior Director, AAALAC International. Currently,
the IACUC Coordinator is the Institutional AAALAC Correspondent.
b. Annual Report
Written by the IACUC Coordinator to the President, Council on Accreditation, through the IO
c. Complaints and violations
If the IACUC suspends any activities involving either USDA-regulated animals or non-USDA animals, the IO will file a prompt report with AAALAC
d. All reports are available on the password-protected IACUC web site for
a minimum of three years. Hard copies are available in the office of the
IACUC Coordinator for a minimum of 3 years.