Registration Overrides
Instructors, advisors, and authorized staff members may enter registration overrides in CyberBear at their discretion to allow students to bypass registration errors.
***Before issuing overrides*** Find out which registration error(s) the student is receiving, then check this page to determine which override(s) to enter. You may need to enter multiple overrides depending on the combination of errors the student is receiving.
All overrides expire after the 15th class day. After that deadline, students must submit late add requests instead.
Instructions
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Step-By-Step Instructions
Step One: Log in to CyberBear, then select Faculty. Choose Faculty Registration Overrides from the faculty services menu.
Step Two: Select the semester, and enter the student's UM ID number or the student's name. Then, choose the student from the results that appear.
Step Three: Select the type of override that clears the specific error the student is receiving. You may need to enter multiple overrides depending on the combination of errors the student is receiving.
- Override
- Consent of instructor
- Prerequisite and corequisite
- Field of study (e.g. major/minor)
- Time conflict
- Level restriction (e.g. undergraduate/graduate)
- Class restriction (e.g. junior/senior)
- Cohort restriction (e.g. Davidson Honors College)
- Closed/Full Course (Unavailable until start of semester)
- Waitlist and course capacity
- PLUS:
- Consent of instructor
- Prerequisite and corequisite
- Field of study (e.g. major/minor)
- Time conflict
- Level restriction (e.g. undergraduate/graduate)
- Class restriction (e.g. junior/senior)
- Cohort restriction (e.g. Davidson Honors College)
- Missoula College
- College/campus restriction
- Prerequisite Waiver
- Prerequisite and corequisite
- Time Conflict
- Time conflict
Step Four: Select the course section that the student is trying to register for.
Step Five: The student must now follow the instructions for adding classes in CyberBear to officially register for the class.
If the student still cannot register for the class...
Tip #1: Overrides no longer work after the 15th class day. If the student has not registered by that deadline, they must submit a late add request instead.
Tip #2: Confirm the exact error message(s) the student is receiving, then confirm that you have entered the correct override type for those errors.
Tip #3: Double check that you entered the override for the same section the student is trying to add.
- Override
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Generally, you should only grant registration overrides for your department’s courses. Your department should give you guidance about when you have the authority to grant overrides.
Contact the Registrar's Office to obtain edit access to the Banner form called "SFASRPO," which stands for "Student Registration Permit-Override."
Step-By-Step Instructions
Before you begin, check with the student to find out which error message(s) they are receiving.
Step One: Search SFASRPO in Banner.
Step Two: Enter the student’s UM ID number and the semester for which they need an override. Banner terms are coded as the 4-digit year followed by the following suffixes
- Spring: "30"
- Summer: "50"
- Fall: "70"
- Example: Fall 2021 would be coded as 202170.
Step Three: Click the Insert button in the top right corner of the Student Permits and Overrides block.
Step Four: Click the three dots "..." button in the first field to open the list of override types.
Step Five: Double click the override code that clears the specific error the student is receiving. You may need to enter multiple overrides depending on the combination of errors the student is receiving.
- OR-Override
- Consent of instructor
- Prerequisite and corequisite
- Field of study (e.g. major/minor)
- Time conflict
- Level restriction (e.g. undergraduate/graduate)
- Class restriction (e.g. junior/senior)
- Cohort restriction (e.g. Davidson Honors College)
- CLSD-Closed/Full Course
- Waitlist and course capacity
- Plus:
- Consent of instructor
- Prerequisite and corequisite
- Field of study (e.g. major/minor)
- Time conflict
- Level restriction (e.g. undergraduate/graduate)
- Class restriction (e.g. junior/senior)
- Cohort restriction (e.g. Davidson Honors College)
- CTO-Missoula College
- College/campus restriction
- PREQ-Prerequisite Waiver
- Prerequisite and corequisite
- TIME-Time Conflict
- Time conflict
Step Six: Enter the CRN. Then, the Subject, Course Number, and Section lines will auto-fill.
Step Seven: Click the blue Save button in the bottom right corner of the screen.
Step Eight: The student must now follow the instructions for adding classes in CyberBear to officially register for the class.
If the student still cannot register for the class...
Tip #1: Overrides no longer work after the 15th class day. If the student has not registered by that deadline, they must submit a late add request instead.
Tip #2: Confirm the exact error message(s) the student is receiving, then confirm that you have entered the correct override type for those errors.
Tip #3: Double check that you entered the override for the same section the student is trying to add.
Types of Overrides
General Override
Disclaimer: The General Override does not override course capacity or waitlists. Refer to Closed/Full Course Override below.
Applicable Errors:
- Consent of instructor
- Prerequisite and corequisite
- Time conflict
- Field of study (e.g. major, minor)
- Level restriction (e.g. undergraduate, graduate)
- Class restriction (e.g. junior, senior)
- Cohort restriction (e.g. Davidson Honors College)
Closed/Full Course Override
This override may only be used once the semester begins and waitlists have expired.
Students can join the waitlist on a first-come-first-serve basis. If a student does not secure a spot by the semester's start, an instructor can enter a Closed/Full Course Override.
Applicable Errors:
- Course capacity and waitlist
- PLUS:
- Consent of instructor
- Prerequisite and corequisite
- Time conflict
- Field of study (e.g. major, minor)
- Level restriction (e.g. undergraduate, graduate)
- Class restriction (e.g. junior, senior)
- Cohort restriction (e.g. Davidson Honors College)
Deans can request that a student be added to a full class before the semester begins by emailing registration@umontana.edu.
Prerequisite Waivers
Applicable Error:
- Prerequisite
- Corequisite
Time Conflict Override
Applicable Error:
- Time conflict
Missoula College Override
Applicable Error:
- College restriction
Students
Tell your instructor which error message(s) you are receiving so that they can enter the correct override. After receiving the override, follow the instructions for to officially register for the class.
***All overrides expire after the 15th class day.*** If you have not registered by this deadline, you must submit a instead, subject to late fees where applicable.
Check for Overrides
To check whether your instructor has issued an override, navigate to Registration and Edit Your Class Schedule on the CyberBear Student Services menu. Then, choose Prepare for Registration. The override will appear under Permit Override. If no overrides are granted, the Permit Override section will not appear.