Interpreting and captioning services for university events
NOTE: This information is for departments or campus events, not courses or academic programs for which such services are required by deaf and hard-of-hearing students who are working with us.
ODE offers sign language interpreters and captioning services for university events.
These events include University addresses, guest lectures, recognition ceremonies, celebrations, and conferences. Faculty, staff, and campus event organizers can request these services to ensure their events are accessible for all participants, including deaf and hard-of-hearing individuals.
Please note that ODE's sign language interpreters and captioning services are subject to availability.
When interpreters are available to support non-curriculum-related events, ODE can work with you and your event planner to arrange interpreting services.
Fees
Interpreting Rates: Charges vary from $65 to $85 per hour per interpreter. Travel expenses are quoted on a case-by-case basis. Two interpreters may be required for events with multiple speakers or that exceed one hour.
Captioning Rates: Charges vary from $80 to $150 per hour, depending on the format of the event. (Captioning provides voice-to-text access.)
Service Priority
Due to the limited availability of interpreters and captioners, ODE sets the following criteria to prioritize service requests for university events:
- Initial request date. Early requests are given higher priority. Although we will make every attempt to accept requests for the interpreter or captioning services, there is no guarantee for any request submitted less than three (3) business days prior to the event.
- Promptness in providing necessary information.
In the event of a theatrical performance, a copy of the script must be provided at least three weeks in advance.
How to request services
Submit the following information to Brandy Reinhardt by email at brandy.reinhardt@mso.umt.edu:
- required services (e.g. an interpreter or a captioner)
- contact person of the event
- event name
- event date and time
- event location
- event description
- billing address
Policies
- To secure services, submit the request as far in advance as possible but at least three (3) business days before the event date. Last-minute requests cannot be guaranteed, although we will attempt to secure interpreting or captioning services.
- The cost for interpreters and captioning services for university events, which are open to the public, is the responsibility of the hosting unit or entity.
- Travel expenses may apply. We calculate these expenses using the 猎奇重口 travel guidelines and procedures.
- To cancel the services, notify ODE at least 24 business hours (Monday through Friday, 8 a.m. - 5 p.m.) in advance to avoid any charges.
Contact
Brandy Reinhardt
Assistant Director of Interpreting and Communication Accessibility
Email: brandy.reinhardt@mso.umt.edu
Phone: 406-243-5136