Email templates to request accommodations
Online class: test accommodations
Subject Line: Test accommodation request
Dear Professor [Last Name],
I am a student in your [Course Name] course. I have been approved for accommodations through ODE. I would like to request test accommodations, which include extended time for quizzes and exams.
To verify my accommodations, I have attached my accommodation letter from ODE. My ODE consultant [Name] is cc'd on this email. Please let me or my consultant know if you have questions about my request.
Thank you for your attention to my accommodation request. I look forward to hearing from you soon.
Sincerely,
[Your Name and ID]
In-person class: test accommodations (when you use a form to book your seat)
Dear Professor [Last Name],
I am requesting test accommodations in your [Course Name] course. ODE has approved that I receive test accommodations, and I have attached my accommodation letter. My ODE consultant [Name] is copied on this email.
I also attached a Test Accommodation Form, in which I completed the student section. Please complete the instructor's section, sign the form, and return it to me. Then, I will submit it to the ODE Testing Center to secure my testing seat.
Thank you for taking a look at my accommodation request.
Sincerely,
[Your Name and ID]
In-person class: test accommodations (when you use online test booking to schedule exams with ODE Testing Center)
I am requesting test accommodations in your [Course Name] course. ODE has approved that I receive test accommodations, and I have attached my accommodation letter. My ODE consultant [Name] is copied on this email.
I will use the ODE online booking and reserve my testing seat at the ODE Testing Center. After I submit my booking, you will receive an email from ODE. Please keep an eye out for the email and approve my request.
Thank you,
Sincerely,
[Your Name and ID]
Attendance accommodation
Subject Line: Attendance accommodation request
Dear Professor [Last Name],
My name is [Your Name], and I am a student in your [Course Name] course. I am writing to share my ODE accommodation letter and discuss the accommodations outlined in it, particularly regarding attendance flexibility.
When my disability-related flares occur, I may need 1-2 additional days of absence beyond the attendance policy listed in your syllabus. If this modification is reasonable, please let me know. Additionally, please inform me of the ideal protocol for contacting you to use this accommodation and any alternative participatory assignments available if I miss class.
Please let me know if I should schedule a meeting with you to discuss this matter further.
Thank you for your support. I have cc’d my ODE consultant on this message for any questions or concerns.
Sincerely,
[Your Name and ID]
Deadline accommodation
Subject Line: Deadline accommodation request
Dear Professor [Last Name],
My name is [Your Name], and I am a student in your [Course Name] course. I am writing to share my ODE accommodation letter and discuss the accommodations outlined in it, particularly regarding assignment extensions.
If I need an extension for disability-related reasons, I may need one or two additional days to submit my assignment and reach out to you to request a new due date within this timeline. Please let me know if there are any assignments in which an extension would be unreasonable so that I know in advance. Additionally, please inform me of the ideal protocol for contacting you to use this accommodation.
Please let me know if I should schedule a meeting with you to discuss this matter further.
Thank you for your support. I have cc’d my ODE consultant on this message for any questions or concerns.
Sincerely,
[Your name and ID]
Note taking accommodation
Subject Line: Note-taking accommodation request
Dear Professor [Last Name],
I am [Your Name] and a student in your [Course Name] course. The attached letter verifies that I am qualified for note-taking accommodations from ODE. My ODE consultant [Name] is copied on this email.
I need help finding a peer note-taker in the class. I would like to receive your assistance in finding a note-taker. Would you announce to the class that someone needs a note-taker? Once someone volunteers to share their notes, I will contact the student and make arrangements.
Thank you,
[Your Name and ID]
Audio recording lectures
Subject line: Audio recording lecture accommodation request
Dear Professor [Last Name],
My name is [Name], and I am taking your [Course Name] course. I am working with ODE and requesting that I be allowed to audio record the lecture as an accommodation.
I have attached my accommodation letter. This letter verifies that audio recording is part of my accommodations.
I agree not to share any course recordings with others and acknowledge that the recordings are solely for my personal, educational use. Please let me know if you accept my request or if you require me to sign a classroom recording contract form and send it to you.
I have cc’d my ODE consultant [Name] on this message for any questions or concerns.
Thank you,
[Your Name and ID]
General notification
Subject Line: Accommodation request
Dear Professor [Last Name],
My name is [Name], and I am taking your [Course Name] course. I am working with ODE and would like to request accommodations for your class. I have cc'd my ODE consultant [Name] and have attached my accommodation letter.
I would like to schedule a time to discuss my approved accommodations with you. Please let me know your convenient time.
I look forward to receiving your response soon.
Sincerely,
[Your Name and ID]